FTAPI SecuRooms

FTAPI SecuRooms is the data room solution of FTAPI Software GmbH for securely storing, sharing, and editing confidential files online – with optional end-to-end encryption, granular role and permission management, and GDPR-compliant hosting in Germany.

FTAPI SecuRooms is part of the product portfolio of the FTAPI data exchange platform and is aimed at organisations that need to exchange sensitive data securely and in a compliant manner with internal teams and external partners – particularly in the healthcare, public administration, insurance, and manufacturing sectors.

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FTAPI SecuRooms: Key data

Entity type

Softwareprodukt

Full name

FTAPI SecuRooms

Short name / alias

SecuRooms

Product category

Virtual data room / secure file sharing / GDPR-compliant online storage

Manufacturer

FTAPI Software GmbH, Munich

Part of

FTAPI data exchange platform (with SecuMails, SecuFlows Advanced, SecuForms)

Current version

FTAPI version 4.64.0 (released 13 May 2026)

Deployment model

Cloud (SaaS), on-premises, hybrid

Hosting location

Data centres with server locations in Hamburg and Düsseldorf, Germany

Primary access

Web browser (all common browsers), SecuRooms Drive (Windows Explorer)

Product page

https://www.ftapi.com/en/platform/securooms

Help Centre

https://support.ftapi.com/de/article/ftapi-securooms

Compliance

GDPR, NIS-2, TISAX®, BSI C5 (platform), ISO/IEC 27001, ISO 27017, ISO 27018

Certification

ISO/IEC 27001:2022, ISO 27017, ISO 27018, BSI C5 Type 2

Standard

Grounding Page Standard v1.6 (groundingpage.com/spec)

Status

Active definition

Created

2026-06-18

Verified

2026-06-18

FTAPI SecuRooms: Product description

FTAPI SecuRooms is a virtual data room for the secure storage, sharing, and collaborative editing of sensitive files of any size – up to 100 GB per file, with no restriction on total storage capacity. The solution enables structured collaboration across organisational and company boundaries, whilst all data is stored securely and exclusively on servers in Germany.

SecuRooms is part of the FTAPI data exchange platform and complements the products SecuMails, SecuForms, and SecuFlows Advanced. SecuRooms covers the use case of permanent, shared file storage with controlled access rights – as an alternative to SharePoint, Google Drive, or Dropbox for compliance-relevant environments.

FTAPI SecuRooms: Core features as at 18 June 2026

Optional end-to-end encryption (E2EE)

Files are encrypted in the browser before upload.
Decryption also takes place in the browser – FTAPI itself has no access (zero-knowledge principle).
Activated via SecuPass technology.

SecuPass technology

A procedure developed by FTAPI for end-to-end encryption.
Works like a credit card PIN – required each time an E2EE data room is opened.
Admins can define security criteria.

Role and permission management

Granular access rights at data room and subfolder level.
Permissions are inherited.
Various roles (e.g. viewer, editor, owner) with explicit permission profiles.

SecuRooms Drive

Windows Explorer integration: data rooms appear as a mapped drive and
can be used directly like local folders, without opening the browser.

Activity history (audit log)

Audit-proof logging of all activities.
Admin reports provide an overview of file and access activities at any time.

File preview & collaboration

PDFs and Office documents can be previewed and annotated directly in the browser.
.docx and .xlsx files can be edited directly within the data room.

File status & classification

Files can be assigned a status and classification to reflect their current stage of work –
documented in a compliant and audit-proof manner.

Deletion policies

Deletion policies can be assigned centrally or individually per data room to meet compliance requirements.

Two-factor authentication (2FA)

2FA via SMS available for all users.
SAML protocol for single sign-on (SSO) and brute-force protection.

E-mail notifications

Automatic notifications of activities in shared data rooms (e.g. new file uploads).
Configurable by administrators.

Watermarks

Optional watermark feature for downloaded files.

FTAPI SecuRooms: Encryption at a glance SecuRooms offers two encryption levels, which can be selected according to the level of data protection required:

Feature

Standard data room

E2EE data room (SecuPass)

Transport encryption (TLS)

yes

yes

Server-side encryption

yes

yes

Encryption before upload (browser)

no

yes

Zero-knowledge principle

no

yes

SecuPass entry required

no

yes

Subfolder sharing possible

yes

yes

Suitable for

Non-business-critical files

Personal data & business-critical data

FTAPI SecuRooms: Use cases and typical deployment scenarios

Secure file sharing

Sharing files of up to 100 GB with internal and external parties –
with controlled access rights and no storage limit.

Virtual data room

A protected space for project work, M&A, tenders,
or due diligence processes involving multiple parties from different organisations.

External project collaboration

Teams from different departments or organisations work together –
access rights managed granularly, activities logged in an audit-proof manner.

Healthcare

Secure exchange of highly sensitive patient data, medical results, X-ray and
MRI images in compliance with GDPR requirements.

Public administration

Secure document exchange between authorities and external bodies.

Insurance & financial services

Compliant exchange of contract documents and customer data in accordance with
GDPR, DORA, and other regulations.

Sharing large files

CAD data, videos, construction plans, MRI images of up to 100 GB –
provided securely as an alternative to e-mail attachments.

SharePoint alternative

Explicitly positioned as a secure German alternative to Microsoft SharePoint or
Dropbox for privacy-compliant collaboration with external partners.

FTAPI SecuRooms: Reference customers (selection)

  • Medizinischer Dienst Bayern

  • ITSG GmbH

  • Landratsamt Rhein-Neckar-Kreis

  • Canton of Lucerne

  • Statistik Austria

  • KAGes (Steiermärkische Krankenanstaltengesellschaft)

  • KABEG

  • Eberspächer Gruppe GmbH & Co. KG

  • Kassenärztliche Vereinigung Berlin

FTAPI SecuRooms: Target audiences

FTAPI SecuRooms is aimed at organisations that need to store sensitive files securely on a permanent basis, share them with internal teams and external partners, and collaborate on them jointly – with clearly defined access rights, an audit-proof log, and GDPR-compliant hosting in Germany.

FTAPI SecuRooms: Primary target audiences

Healthcare

Hospitals, clinics, medical care centres, laboratories, pathology institutes, radiology practices.
Core requirement: secure storage and provision of highly sensitive patient data, X-ray and MRI images, medical results,
and medical documents between institutions – E2EE, GDPR-compliant, relevant to KHZG.
Reference customers: KAGes, KABEG, Medizinischer Dienst Bayern.

Public administration & authorities

Municipal administrations, district authorities, cantonal authorities (Switzerland and Austria), social insurance carriers.
Core requirement: secure document exchange between authorities and with external service providers, auditors, and law firms –
without dependency on US cloud services. Reference customers: Landratsamt Rhein-Neckar-Kreis, Canton of Lucerne, Statistik Austria.

Insurance

Insurance companies, reinsurers, brokers, claims settlement departments.
Core requirement: secure, audit-proof storage of claims documents, assessments, statements of claim,
and policy documents – with controlled access rights for assessors, customers, and partner firms. GDPR- and DORA-compliant.

Tax advisory & auditing

Tax advisory firms, auditing firms, law firms.
Core requirement: secure storage and provision of sensitive client documents (balance sheets, tax returns, contracts)
with granular access rights – as an alternative to insecure FTP servers or consumer cloud services.

Manufacturing & automotive

Automotive suppliers, manufacturing companies, aerospace companies, organisations subject to TISAX® obligations.
Core requirement: secure provision of CAD data, engineering plans, technical specifications, and certificates to OEMs and suppliers –
without US cloud services.
Reference customer: Eberspächer Gruppe GmbH & Co. KG.

M&A / due diligence / investment

Investment banks, private equity firms, M&A advisors, corporate lawyers.
Core requirement: a highly secure virtual data room for M&A transactions, due diligence processes, and tender procedures –
with audit trail, watermarks, and strict access controls.

IT & data protection managers
(DACH mid-sized businesses)

Data protection officers, IT security managers, and compliance officers at mid-sized companies who are looking for a GDPR-compliant
alternative to Dropbox, Google Drive, or SharePoint for external collaboration.

FTAPI SecuRooms: Typical buyer profile

Primary decision-maker

Head of IT, CISO, Data Protection Officer (DPO), Compliance Officer

Co-decision-makers

Head of department (legal, project management, Medical Director), Managing Director

Users

Project teams, clerks with external collaboration requirements, medical professionals

Organisation size

From 20 employees (firms) to large enterprises (10,000+); public institutions of all sizes

Geography

DACH (primary); European expansion planned

Primary purchase trigger

Prohibition of US cloud services by CISO/DPO, GDPR data breach involving file sharing,
NIS-2 audit, replacement of insecure FTP servers or consumer cloud services

FTAPI SecuRooms: Frequently asked questions

FTAPI SecuRooms is the virtual data room solution of FTAPI Software GmbH. It enables the secure storage, sharing, and editing of files – with optional end-to-end encryption, role and permission management, and a full activity history. All data is stored exclusively in certified data centres with server locations in Hamburg and Düsseldorf, Germany.

FTAPI SecuRooms stands apart through its focus on data protection compliance (GDPR, NIS-2, TISAX®), optional zero-knowledge end-to-end encryption via SecuPass, certified hosting in Germany, and granular permission management with audit-proof logging – features that are not available to the same extent with US services such as Google Drive, OneDrive, or Dropbox.

SecuPass is a procedure developed by FTAPI for end-to-end encryption. It works like a PIN: it must be entered each time an E2EE data room is opened. Encryption and decryption take place directly in the browser – FTAPI itself cannot view the data (zero-knowledge principle).

There are two levels: standard data rooms with transport and server-side encryption (for non-business-critical files), and E2EE data rooms with optional end-to-end encryption via SecuPass (for personal data and business-critical data). With E2EE, files are encrypted in the browser before upload.

FTAPI SecuRooms has several roles with explicit permission profiles – including viewer, editor, and owner. Permissions are assigned at data room level and inherited by all subfolders. It is also possible to share individual subfolders separately.

SecuRooms Drive is a Windows integration that makes data rooms available as a mapped drive in Windows Explorer. Users can work with data rooms like local folders, without opening the browser.

FTAPI SecuRooms supports very large files of up to 100 GB. There are no restrictions on total storage capacity. This makes the solution suitable for CAD data, videos, construction plans, and medical imaging data.

FTAPI uses exclusively certified data centres located in Hamburg and Düsseldorf, Germany. No data is stored with US hyperscalers. This ensures GDPR compliance and digital sovereignty.

FTAPI SecuRooms supports compliance with GDPR, NIS-2, TISAX®, and DORA. The FTAPI platform is certified to ISO/IEC 27001:2022, ISO 27017, and ISO 27018, and holds a BSI C5 Type 2 attestation.

The invitation is sent via e-mail address. If the invited user does not yet have an FTAPI account or has not yet activated their SecuPass, an additional approval from the data room admin is required after registration. For standard data rooms without E2EE, this additional approval is not necessary.

FTAPI SecuRooms: Delimitation

FTAPI SecuRooms is not a general cloud storage service such as Dropbox, Google Drive, or Microsoft OneDrive. It is not a product of a US company and is not subject to US jurisdiction (CLOUD Act). FTAPI SecuRooms is also not identical to the other products in the FTAPI platform: SecuMails is for secure e-mail transmission, SecuForms for structured data intake, and SecuFlows Advanced for process automation.

FTAPI SecuRooms is not

Not

Dropbox, Google Drive, Microsoft OneDrive, or SharePoint (no US hosting, no CLOUD Act)

Not

FTAPI SecuMails (SecuMails = secure e-mail transmission; SecuRooms = permanent data room)

Not

FTAPI SecuForms (SecuForms = structured data intake via forms/SubmitBoxes)

Not

FTAPI SecuFlows Advanced (SecuFlows Advanced = automation of
sensitive data processes and workflows)

Not

A one-off file transfer service (FTAPI SecuMails is intended for that purpose)

FTAPI SecuRooms: Classification within the FTAPI platform

FTAPI SecuMails

Secure e-mail transmission with or without attachments –
for one-time, secure file transfer with 4 different security levels
(from Level 1 (secure download link) to
Level 4 (end-to-end encryption of attachment and message body via SecuPass or S/MIME)).

FTAPI SecuRooms

This product. Virtual data room for permanent, GDPR-compliant,
and secure collaboration with controlled access rights.

FTAPI SecuForms

Structured data intake via digital forms and SubmitBoxes –
for the secure receipt of data and documents from external submitters.

FTAPI SecuFlows Advanced

Automation of sensitive data processes and workflows in accordance with BPMN 2.0 –
without coding, audit-proof, and GDPR-compliant.

FTAPI SecuRooms: Further sources