Secure workflows for your incoming invoices.
Automate electronic invoice receipt quickly and successfully with FTAPI.
You know what it’s like: handling the usual incoming invoices in the company by hand is a resource guzzler – for everyone involved. Opening numerous letters and emails, sifting through them and forwarding them to the right contact person costs time, money and motivation. In the process, the documents are not even properly entered into any digital accounting systems, even though they have already been touched in a time-consuming manner.
FTAPI SecuFoms and FTAPI SecuFlows for digital invoice receipt relieve you and your employees of costly routine tasks. A digital invoice form provides a structured and secure digital data entry channel. This optimises internal processes, reduces turnaround times and lowers the costs of reminder fees and cash discount losses.
With FTAPI's digital invoice receipt, you increase the efficiency of your company - quickly and sustainably.
Why should I quickly digitise and automate my invoice receipt?
Digitisation ensures significant progress in productivity and secures the decisive competitive edge. In addition, electronic invoice receipt and automated further processing offer the following advantages:
- You save on costs.
- By switching from paper invoices to digital invoice receipt and automating invoice workflows, you save 60-70% of current costs, according to the Swiss company Billentis. Your employees are noticeably relieved of routine tasks and circulation times are reduced. Work constructively and smoothly with your suppliers and benefit from fewer cash discount losses in the future and hardly any reminder fees.
- You create transparency.
- If desired, the responsible contact persons are immediately notified about the receipt of new invoices. The invoice receipt process is seamlessly integrated into your ERP system. Everyone involved always has an overview of the status of invoice processing.
- You avoid mistakes.
- The uniform and structured entry of important data ensures that invoices are correctly allocated from the outset. By having your suppliers fill out a clearly understandable form, important information for further processing of the document is prevented from being missing. Attachments that get lost along the way are a thing of the past.
- You work safely and in compliance with the law.
- The entire process, from automatic invoice receipt to archiving, is optimally protected, audit-proof and GDPR-compliant. All data is encrypted throughout, in highly secure data centres located in Germany. FTAPI and its software products are certified according to current security standards.
Seamless integration into your ERP system.
Switch your invoice receipt workflows to e-invoicing now for the long term.
The solution for efficient invoice workflows.
Replace expensive paper-based invoicing processes with electronic procedures and quickly leverage previously unused potential without much effort. We at FTAPI help you and your finance department to remain competitive by optimising internal and external processes. So that you can concentrate fully on your core tasks.
Receive, process and archive. Without effort.
This is how digital invoice receipt works with FTAPI.
Suppliers fill in a secure and GDPR compliant online form with your details and upload the invoice(s) as attachments.
When the form is submitted, all entries and attachments are encrypted and securely transmitted while still in the browser.
The responsible contact person in the company will receive a notification.
All supplier data and files go directly into the company's IT system. Nothing has to be transferred by hand. The information is reliably protected during the entire transfer.
Only selected employees have direct access via existing systems.
The documents and their data can be automatically transferred to other systems and used there.
The recipients can thus continue to work in their familiar environment.
To fully automate your invoice processing, you need the following two standard FTAPI products:
FTAPI SecuForms
Set up an invoice receipt portal with FTAPI SecuFoms in a very uncomplicated way. You can design the form for your suppliers according to your wishes.
FTAPI SecuFlows
With FTAPI SecuFlows, you can automate further invoice processing: from notifying employees and approving invoices to audit-proof archiving.
This is how efficient digital invoice receipt is.
Your advantages.
Finance, communication and processes - fully integrated with our FTAPI solutions.
- Automate your accounting processes and relieve your employees of tedious and error-prone routine tasks.
- Set up digital invoice approval and say goodbye to expensive, paper-based processes.
- Store invoices digitally and comply with all legal requirements - with FTAPI's certified solutions.
Learn how FTAPI automates your invoice receipt.
Frequently asked questions about digital invoice receipt.
All invoices in paper form or electronic invoices are generally to be treated the same for VAT purposes. When receiving electronic invoices, there must be agreement between the issuer and the recipient of the invoice. The recipient’s consent does not have to be in writing; it is sufficient if the e-invoices are accepted by the recipient and the procedure is thus tacitly approved.
The submission of invoices via a digital invoice receipt portal provides suppliers with a unique receipt for invoices. In addition, for a successful submission, it is possible to define which file formats are accepted and which requirements must be met for the invoice file.