Automation of HR processes

Automate time-consuming work and concentrate on your core tasks

Your situation

Finding and retaining personnel is one of the most important tasks in a company. Recruiting and personnel planning are becoming more and more demanding. Your responsibilities and workload in the HR department are correspondingly high.

But your team is busy with routine tasks: Inquiries and applications, documentation and filing take up a large part of the day. There is little time to work strategically or to personally attend to the needs of employees.

This makes it difficult for you to achieve HR goals. In reality you’d need a bigger team and more resources to get it all done….

The solution

You switch from manual to digital processes and automate them either partially or completely. Recurring tasks such as master data entry, confirmation of applications or the dispatch of payrolls are predestined for it.

This relieves your HR team of a lot of work. You use the freedom you gain to work more on strategically important tasks: You visibly add value to the company.

What is more, you offer applicants and employees better service with digital HR processes and position yourself as a modern employer.

How HR automation benefits you as an HR department

Your advantages when you automate your personnel processes

  • Significantly less administrative work

    Speed up and automate repetitive routine tasks that you previously performed manually. Studies show that HR departments can save 30-40% on administrative work through automation.

  • Fully GDPR compliant

    Personnel data must be specially protected. You can hardly meet the legal requirements with paper files. Lots of digital solutions, on the other hand, are GDPR-compliant, for example through encrypted data backup and protected access.

  • More sustainable and cheaper

    By eliminating paper files and mailing, you not only reduce your costs – but also your resource consumption and CO₂ emissions. As a human resources department, you can exemplify what sustainable and responsible action means.

  • More satisfied employees

    Elaborate administrative processes not only annoy you, but everyone else too. Modern, digital processes relieve your employees and contribute to their satisfaction. Your HR managers once again have time to pay close attention to the people.

  • More success in recruiting

    Competition for qualified candidates is fierce. Automation allows you to quickly respond to applications and no inquiry is left unanswered. Applicants feel well looked after right from the start and you increase their chances in recruiting.

  • Increased prestige in the company

    Instead of paperwork, your HR managers deal with topics that really drive your company forward: such as personnel development or planning. They deliver better results and become a valued partner to management and employees.

Automate your HR processes with FTAPI

You can digitize these assignments within a few days with FTAPI’s solutions.

Digital payroll accounting

You can send the monthly payslips in just a few minutes: The documents are automatically transferred from the accounting system and made available both digitally and securely to all employees. 

They can retrieve their statement via an encrypted link. Employees without an email address can receive their statement as an ePost letter.

Online application

Applicants enter their data in a GDPR-compliant application form on the website and attach all relevant documents. The data is stored in a structured manner in the applicant management system, where it can be easily evaluated.

The correct contact persons are automatically notified of the receipt and the applicants immediately receive confirmation of receipt.

Onboarding

When new employees join the company (onboarding), the HR department has to collect a whole hots of data. Instead of paper questionnaires, it provides secure online forms..

The data entered is automatically transferred to the HR system (for example, to SAP HCM) and is immediately available in all necessary places. 

Update personnel master data

After moving house, a wedding or a change of bank account, employees must report the new master data to their employer.

Employees enter the updated data in a secure online form and send it to HR. Master data is automatically updated throughout all connected systems.

Whistleblower system

Businesses must provide a safe way to report violations; this is stipulated by the so-called EU Whistleblower Directive.

FTAPI offers a ready-made solution for this: The whistleblower submits their report using a GDPR-compliant online form that can be integrated into the website. The message is transmitted securely encrypted and can only be read by those authorized to receive it.

FTAPI also works with your HR software

We also connect FTAPI to your solutions for personnel administration and payroll accounting: either with a standard connection or we develop individual interfaces.

Why work with FTAPI?

Why you should decide to rely on FTAPI solutions for HR automation

  • Flexible, universal implementation

    FTAPI communicates with practically every other system via interfaces. You can use it not only for one task, but digitize and automate countless processes with it – even beyond the HR department.

  • Ready for use within a few days

    Our solutions are ready for immediate use: After your order, we will set up the desired process for you within a few days – you and your employees will save time immediately.

  • Certified in accordance with ISO 27001

    FTAPI is certified in accordance with ISO 27001 and it meets the highest information security requirements. This makes us a reliable partner for the management of your sensitive personnel data.

  • Hardly any IT support required

    Our flows can be customized to a large extent without programming knowledge (No-/Low-Code). As a result, you hardly need any support.

  • Personal contacts

    As an existing customer, you have a fixed contact person, and even with urgent support requests, you can always reach real people at our company.

  • Developed and hosted in Germany

    We develop and operate all FTAPI solutions in Germany – and your data is also stored in a German, ISO 27001-certified data center.

Would you like to implement automated processes in your HR department?

Schedule an initial 15-minute consultation with us. Find out about the possibilities with FTAPI without any obligation and ask us your questions about HR automation.