Automated reminder

Unpaid invoices can be a problem, particularly for small and medium-sized businesses. When it takes too long to receive the money owed from defaulting debtors, it’s time to take action. The first key step is to send a reminder without delay.

This is precisely where the SecuFlow for automated reminders comes in. This relieves your employees and ensures payment deadlines are met.

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What happens with an automated reminder?

Step 1

You create your reminder in your usual invoicing system. Your system then saves the files in a specified location.

The reminder is then transferred to FTAPI via an interface (API, file system).

Step 2

The FTAPI system recognises the corresponding reminder recipient using defined characteristics (e.g. customer number, tax number, file name).

The system has a dataset with the necessary address information for each reminder recipient.

Step 3

In addition to address data, other information can be selected from the reminder, such as the precise reminder date, order number, reminder status and more.

Step 4

The FTAPI system sends the reminder via secure data transfer.

In addition to the standard text, a personalised email message can also be added.

Alternatively, the reminder can also be automatically sent as an ePost letter.

Step 5

Once the reminder has been successfully sent, it can be transferred to your DMS or archive system if desired.

The benefits of automated reminders

  • Cost reduction

  • Transparency thanks to download confirmation

  • Fast processes

  • Automatic data processing

  • GDPR-compliant

  • Forerunner of digitalisation

A selection of our SecuFlow customers

Find out how FTAPI automates your reminders.
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