Save time and money by sending payslips electronically
You prepare hundreds or thousands of payroll slips for your employees every month and send them out by mail. That takes up countless hours of your time at the end of each month and blocks valuable resources – not to mention the cost. Your employees only receive the statements a few days later.
You are know: That is no longer in keeping with the times. In addition, paper billing is critical in terms of data protection: It can easily be viewed by unauthorized persons.
That is why you’re looking for a solution to digitize the billing process.
You send the wage and payroll slips completely digitally using the FTAPI software. The entire process is automated. Manual work is no longer required: a massive relief and time saving!
All data is transmitted in encrypted form: all the way from the HR system to the individual recipients. This enables you to meet all data security and data protection requirements without any additional measures.
Instead of pushing paper, you will be dealing with more important tasks in the HR department in future – and offering your employees the service they expect from their employer.
Your advantages through digital payroll accounting
How do you specifically benefit when you digitize the dispatch of documents for your employees?
Electronic dispatch of payroll slips with FTAPI: It’s that simple
You can set up the dispatch with a few clicks – FTAPI takes care of the rest fully automatically.
FTAPI works with any billing system
We also connect FTAPI to your payroll system. We use standard interfaces as well as native integrations for this purpose.
Why work with FTAPI?
Why should you choose to use FTAPI for automated payroll processing?
The FTAPI solutions for your digital payroll accounting
Our two products are used to send your payslips digitally: FTAPI SecuFlows retrieves the documents from your HR or payroll system, and FTAPI SecuMails takes care of sending them securely to your employees.
Frequently asked questions about digital payroll accounting
What are the benefits of digital payroll accounting?
In most companies, the manual sending of payslips is still a particularly costly and time-consuming process that requires the use of valuable resources every month.
By switching to automated payroll accounting, you turn this time-consuming paper pushing into a streamlined, fast, and secure digital process that benefits businesses and employees alike. No more printing and postage costs, quick ROI, significant time savings, satisfied employees, compliance with legal requirements and top service for your employees are just a few of the many added values that automated payroll accounting offers.
Which accounting systems can be connected?
All accounting systems can be integrated into our process of automated payroll accounting. The most common systems we have already integrated include Datev, SAP, Sage, Loga and Varial. We would be happy to discuss the connection of your billing system with you in a personal consultation.
How is the implementation done and how long does it take?
We offer the process standardizing of automated payroll. This means that only a short check of your specific requirements (third-party systems, interfaces, type and provision of data) is necessary and then our team can immediately begin implementation. Implementation is usually possible within a few days.
Our promise: We provide everything needed to quickly integrate the process into your IT infrastructure. This does not involve a lengthy project and no code is necessary. All your data is secure and treated confidentially.
How do employees without (their own) email address receive the payroll slips?
With automated payroll accounting, we offer you a unified solution for all employees – even those who do not have their own email address (sales clerks, production workers, …). The payroll slips can then be delivered as an ePost letter, for example. Completely automatically and without additional effort. Alternatively, a “dummy” user could also be used. For this purpose, a user is created in the FTAPI system with a non-existent email address. This allows the employee to access the system and view their payroll digitally and print it if needed.
How long do payroll records remain available to employees?
That depends on the respective setting on the server – in other words, on the requirements of your company. In principle, everything is possible from 1 day to infinity.
In which security level can the payroll slips be sent?
Like classic FTAPI deliveries, payroll slips can also be sent with security levels 1,2,3 or 4. Depending on your requirements, we recommend sending with security level 2 (secure link + login) or 3 (end-to-end encrypted).
Do pay slip recipients have to have an FTAPI account?
Should those receiving the digital payslip do not yet have an FTAPI account, they are given guest access to the FTAPI system. There are no additional license costs for guest access.
Is there a right to the payslip in paper form?
No, there is no law that requires payslips to be issued on paper. Only the presentation in text form is specified. Digital payroll accounting fulfills this requirement.
Is automated payroll accounting compliant with data protection?
The entire FTAPI platform has data protection and IT security as its primary goal. We had the SecuFlow of automated payroll accounting checked by external data protection officers and introduced it as a data protection-compliant process.