Digitization and data protection in public authorities

FTAPI makes the digitization of public administration GDPR-compliant.

Securely map digital government processes and citizen communications with FTAPI.

Data protection has always played a decisive role for specialists in public institutions and authorities, and in the course of digitization the requirements are once again increasing. This development is being driven forward by the Online Access Act (OZG), which obliges authorities to also make administrative services available digitally by the end of 2022. At the same time, there are legal requirements with the GDPR and the Federal Data Protection Act (BDSG) that must be met in relation to working with personal data in order to avoid sensitive fines for professionals in public authorities.
However, many municipalities and communities lack simple, privacy-compliant digital solutions for electronic citizen communication and the secure processing of sensitive data. There is also a lack of adequately trained data protection officers in state institutions. In this context, the use of FTAPI greatly eases the implementation of existing legal requirements through simple and secure encryption and automation software.
Play Video
Examples of digital processes in municipalities.

Secure virtual official channels with FTAPI.

The aim of so-called E-Government is to create a modern, networked administration that focuses on the needs of the citizens while complying with legal regulations. Barrier-free online access to administrative services is an important step toward digitization. FTAPI has already paved the way for more than 500 authorities to secure and GDPR-compliant digital administration. In this way public offices, departments and ministries design virtual citizen communication and inter-agency data transmission securely and conveniently with FTAPI.

The FTAPI platform provides holistic solutions for the sustainable digitization, automation and scaling of municipal services from one single source. This reduces costs, increases the efficiency of government services, reduces the workload of employees and improves citizen satisfaction.

Digital citizen communication.

The OZG (Online Access Act) regulates virtual access to administrative services. The goal of digital administration is to simplify communication between citizens and the state. With FTAPI, municipalities and local authorities design electronic citizen communication via online administration portals in a secure and GDPR-compliant manner.
Sichere Online-Bewerbung

Data exchange between authorities.

The Federal Data Protection Act (BDSG) not only regulates communication between citizens and administration, but also the further processing of personal data within authorities and public institutions. Where data is further processed or archived, the FTAPI software solution ensures encrypted communication and appropriate documentation.

OZG Feedback channel.

In the course of the OZG, authorities are moving a lot closer to paperless administration. Digital official channels are one thing, but what happens when clerks have a query? Temporary communication channels provide a secure solution for sending and receiving sensitive data in encrypted form. With secure online forms and email encryption, FTAPI helps to make digital public administration agile and secure.

Encrypted sending and receiving.

GDPR-compliant daycare registration.

When registering children for daycare centers, kindergartens or schools, authorities and institutions must pay particular attention to data protection. Children’s and young people’s data enjoy comprehensive protection thanks to the GDPR. The FTAPI SecuFlow for secure daycare registrations makes work easier here in several areas, meaning documents are received securely and uniformly by the appropriate contact person in the municipality or administration.

More than 500 authorities already trust in FTAPI.

Mike Felber
“Data security plays an important role when communicating between authorities, external agencies and citizens. FTAPI helped us to balance digitalisation and data security.

Kommunaler Sozialverband Sachsen

Mike Felber

Areas of application for offices and authorities.

Mass mailing of notifications to citizens.

Facilitate mass dispatch of notifications of all kinds with the encrypted FTAPI SecuMails and thus save the resources of your employees for what is really important. Thanks to Outlook Add-In, your colleagues can easily send sensitive file attachments in a legally compliant and user-friendly manner.

Digital citizen mailbox.

Be available online for your citizens around the clock and meet the demand of digital citizen communication. With the secure digital citizen mailbox, the FTAPI SubmitBox, you provide citizens with an encrypted, digital communication channel that makes appointments and long wait times a thing of the past.

Building authority – secure file sharing for construction projects.

Secure file sharing in the FTAPI SecuRooms creates a solid digital foundation for the success of municipal and regional construction projects. Through secure file sharing in FTAPI SecuRooms, you create a sustainable digital foundation for the success of municipal and regional construction projects.